Libraries with a context
Use the personal, school, campus, programme and course libraries available through your role and assignments.
File storage
& sharing
A place for the file. A clear route to its use.
Keep useful files close to the work they support. Organise private preparation and school libraries, follow the file edition you need and make it available through the appropriate learning or communication workflow.
A working library for the whole school
Prepare privately.
Organise with purpose.
Find the next resource
Organise folders and search file names, with supported type and date filters and name, date or size sorting.
Use the right edition
Keep file versions, published course materials and attached workflow evidence connected to the work that uses them.
Explore course materialsThe file and the places it supports
Follow the version.
Understand where it is used.
Inspect a file to return to its available version history and the workflow links you can access. A revised library file can become the next working version while retained evidence and published editions keep their own context.
- Download a permitted file edition or make an available earlier version current.
- Review accessible entries in the file’s Used in list.
- Restore recoverable files from Trash when the school still needs them.
One resource, used thoughtfully
From a working file
to a useful school resource.
- 01
Prepare
Upload the resource into a library you can use and manage.
- 02
Organise
Give it a recognisable name and a useful place in the folder structure.
- 03
Select
Choose the appropriate file version for the lesson, message or other supported workflow.
- 04
Use
Publish or attach it through that workflow, with access checked in its context.
For your team
Useful resources
within the right school context.
Teachers
Keep preparation within reach.
Organise teaching files and use selected versions in lessons, assessments and published materials.
School & operational teams
Keep shared resources useful.
Maintain the libraries and workflow attachments covered by your role and campus access.
Authorised administrators
Keep capacity understandable.
Review the school storage pool and personal allowances without exposing private filenames through the allowance settings.
Managing the working file
How do libraries, versions and storage capacity fit together?
Understand the file you are using, the workflow that shares it and the recovery period available to your team.
Who can open a file in a school library?
Access follows the library’s context and the user’s permissions and assignments. Files are also made available through supported workflows such as a published course material, conversation attachment or issued academic document.
Does replacing a file change every published or submitted copy?
A newer library version is part of the file’s working history. Published course materials and retained workflow evidence keep their selected editions; later course uploads stay private until they are published again.
How long are deleted files and older versions recoverable?
Trash and unreferenced older file versions have a 30-day recovery period. Published or retained evidence is managed separately, and removing a library copy does not remove a submitted or retained evidence record.
Do personal allowances add extra storage to the plan?
Personal allowances are caps inside the school’s shared storage pool. Authorised administrators can set defaults and member caps. Lowering a cap limits new allocations without deleting the person’s existing files.
Keep exploring
One school. More connected possibilities.
File storage & sharing
Give useful files a place in the school’s work.
Connect organised libraries, selected editions and the workflows that make resources available.