Define years and periods
Set academic-year dates and organise the terms or other periods within each year.
Academic years,
cohorts & placements
Give every school year a clear structure.
Build a clear academic structure around the school year. Connect periods, pupil groups and subjects while retaining the dates that give school reporting its context.
The context behind the record
The right year.
The right group. The right dates.
Organise cohorts and placements
Connect pupils to a cohort with dated placements, retaining the history needed to understand participation.
Map courses to subjects
Link a course offering to an academic year and reporting subject, with a preview before applying the mapping.
A pupil’s place in the year
Keep the group
and the dates together.
Placement history records which cohort a pupil belongs to and when that placement applies. This gives reporting a dated academic context to work from.
- Keep the academic year and cohort visible beside the pupil.
- Record the start and end of the placement.
- Manage academic placement alongside the separate course enrolment workflow.
Connect teaching to reporting
Give the course
its academic context.
Course mappings connect the offering used for teaching to the year and subject used in academic reporting.
- Use shared subject definitions consistently across the school.
- Review the mapping before applying a change.
- Keep course enrolments and fees managed through their own workflows.
Prepare the next year
A considered move
from one cohort to the next.
Choose the destination
Create the later academic year and the cohort pupils will move into.
Preview the pupils
Review the selected source cohort’s eligible pupils and any placement issues.
Apply the reviewed move
Create eligible destination placements while retaining the source placement history.
For your team
Shared definitions.
Carefully managed placements.
School administrators
Keep the academic year organised.
Maintain years, periods, cohorts and pupil placements for your permitted campuses.
Academic leaders
Connect the reporting context.
Keep year levels and subjects consistent, with course mappings that support reporting preparation.
Teachers
Understand assigned course context.
View the academic year and subject connected to the courses you are authorised to teach.
Planning the academic year
How do groups, dates and course mappings fit together?
Understand placement history, shared subjects and the scope of the reviewed cohort rollover.
Is a cohort placement the same as course enrolment?
No. Placement records the pupil’s academic group and dates. Course enrolment connects the pupil to an offering for teaching and learning. They are managed separately.
Can we prepare the next academic year in advance?
Yes. Create the next year and its cohorts, then use the rollover preview to review a selected source cohort and destination before applying eligible placements.
Does rollover also move course enrolments and fees?
No. Rollover creates reviewed destination placements for the selected cohort. Existing source placements, course enrolments and fees remain separate.
Are subjects and year levels shared across campuses?
Yes. Subjects and year levels are shared definitions managed by an academy-wide administrator. Academic years, cohorts and placements are managed in their campus context.
Keep exploring
One school. More connected possibilities.
Academic years, cohorts & placements
Start the year with a structure everyone can follow.
Bring the school calendar, pupil groups and reporting context together.