A recognisable fee catalogue
Create named charges with a description, amount and active status, from registration to learning resources.
Fee
structures
Clear charges. A consistent place to begin.
Give your school’s charges a clear starting point. Keep named fees, descriptions and amounts together so the finance team can prepare invoices from an organised catalogue.
Organise the charges behind the invoice
Define it clearly.
Use it consistently.
A campus context
Maintain reusable fees in the relevant branch, with access shaped by the finance responsibilities assigned to your team.
A useful invoice starting point
Select an active fee when preparing an invoice line, then review the description and price in the invoice.
Explore student invoicingKeep the course context clear
A course default.
A separate fee catalogue.
A course offering can also hold its own default fee. Keep that teaching context clear alongside the reusable charges your finance team selects when building invoices.
- Record the default fee against the relevant campus offering.
- Use the fee catalogue to organise named invoice charges.
- Prepare and review the student’s actual charges through the invoicing workflow.
Keep the catalogue useful
A clear charge today.
A record you can return to.
Name the charge
Use a familiar fee name and a description that explains what the amount covers.
Review its use
Keep current fees active and choose them when preparing the appropriate invoice lines.
Retain the history
Retire a used fee by making it inactive, keeping its connection to earlier invoices.
For your team
Clear definitions.
A smoother finance routine.
Finance teams
Start from an organised catalogue.
Maintain reusable fee definitions and use them while preparing student invoices.
School administrators
Keep charges understandable.
Give the school’s usual charges consistent names, amounts and descriptions.
Branch administrators
Manage the local context.
Work with the fees and course defaults in the campuses you are authorised to manage.
Getting the fee catalogue right
What should a fee structure contain?
Understand reusable charges, campus ownership and how a fee definition becomes part of a student invoice.
What information belongs in a fee structure?
A fee structure has a name, an optional description, an amount and an Active or Inactive status. Use it to give the finance team a recognisable charge to select during invoice preparation.
Can campuses maintain different charges?
Yes. Fee structures belong to a branch. Authorised staff maintain the catalogue for their permitted campuses, so local charges can reflect the relevant school context.
Does creating a fee structure create student invoices?
Create and review the student invoice through the invoicing workflow. Selecting an active fee provides the description and price for an invoice line; the catalogue itself stores the reusable charge.
What happens to a fee that has already been used?
A fee referenced by invoice items is made inactive when removed, preserving its historical connection to those invoices. An unused fee can be deleted by authorised staff. The catalogue can also be exported to CSV.
Keep exploring
One school. More connected possibilities.
Fee structures
Give every school charge a clear starting point.
Connect a useful fee catalogue with careful student invoice preparation.